Residential Property Management
Sean Foley
Vice President, Residential Property Management
Our management portfolio & track record speak for themselves. We approach the management of our properties and associations with an owners mentality, evolving our services to meet our client's specific needs.
At Vesta, we place our greatest emphasis on our proven ability to manage our clients’ interests. All accounts are managed by a network computer system, utilizing a proprietary property management software designed specifically for the community management industry. The software meets and exceeds the standards for property management accounting software developed by the Institute for the Real Estate Management Foundation.
Incorporated with the software’s powerful performance is its capability of customizing reports using Vesta to sort, summarize, arrange and output a variety of property data. Reports can be as simple or as elaborate as your needs require.
Bank Accounts
We assure that all operating, reserve and other accounts are properly established, maintained and reconciled in the Association’s name.
Collections
We enforce collection of monthly assessments and other fees, maintain aggressive follow-up action on all unpaid assessments or fees, and administer automatic withdrawal programs for homeowners who wish to have monthly assessments automatically deducted from their bank account, charged to a credit card, paid online at our internet site or charged by phone.
Resident Ledgers
We keep accurate records of homeowner occupancy and receipts and distribute coupon billing booklets to all current and new homeowners.
Payroll
We approve time sheets, distribute payroll and prepare necessary tax reports for all on-site personnel.
Budget
We prepare annual operating budgets for review and approval by the board and/or association. We also help boards focus on long-range capital replacement reserve schedules.
Invoices
We approve and pay all invoices twice per month in accordance with the approved budget and maintain all paid bills and invoices for review or inspection.
Financial Statements
We prepare the most accurate, reliable financial reports in the industry. We achieve this through “rolling reconciliations” where we reconcile general ledger accounts daily and use computerized cash receipts and disbursements that accurately record and reflect financial activity on a daily basis. Our monthly financial statements include various reports that show total monthly and year-to-date activity by line item and compare budgeted income and expenses to actual income and expenses.
Audit
We assist the Association’s outside accountant/auditor in performing the annual audit and federal income tax preparation. We provide to the accountant a CD-ROM containing digital images of all deposits, invoices, bank statements and canceled checks, which we have found allows the auditor to test and review a larger sample of the Association’s accounting records. The end result is a more reliable, cleaner financial reporting and review process.
